Why we need this information about you. We will use your information to (continued):

Supply you with the services and information which you have requested

Help you to manage your tenancy

Analyse the information we collect so that we can administer, support and improve and develop our business and the services we offer

Contact you in order to send you reminders and details of any changes to our suppliers which may affect you

Carry out other purposes consistent with the proper performance of our operations and business

Inform contractors, tradespeople, suppliers, utility and service providers

Supply references to the tenant's prospective future landlords/agencies

Correspond with ex-tenant if belongings are left behind, mail and products are received at the property or for any other issues arising after the tenancy ends

Use your end of tenancy feedback information as part of our future publicity e.g. on our website

 

Sharing of your information

The information you provide to us will be treated by me as confidential, however we may disclose your information to other third parties who act for us for the purposes set out in this notice or for purposes approved by you, including the following:

If we enter into a joint venture with or merge with a business entity, your information may be disclosed to our new business partners or owners

To carry out due diligence on you as a prospective tenant/guarantor, including but not limited to the carrying out of affordability checks, due diligence checks and obtaining references from relevant parties, whose data you have provided

In order to determine if there are any money judgments against you as the prospective tenant/guarantor, or to determine if you have a history of bankruptcy or insolvancy

If you are unable to make payments under your tenancy, your information may be disclosed to any relevant party assisting in the recovery of this debt or the tracing of you as a tenant or guarantor

In the creation, renewal or termination of the tenancy, service/utility provider or any other relevant person or organisation in connection with this

Contractors, tradespeople, suppliers, utility and service providers

Prospective purchaser of the property, solicitors, estate agents, if we are selling

Prospective tenant of the property

We may need to share information with your next of kin etc., e.g. in an emergency

References for an existing, previous or prospective future landlord or a former or present employer

Your information may be disclosed to any regulatory bodies such as local authorities, public and government bodies, any ombudsman or redress scheme or accreditation or similar scheme of which the landlord is a member in connection with their regulatory functions

Courts (including Tribunals) to comply with legal obligations and for the administration of justice

Police or other law enforcement agencies

Website host/provider/cloud storage providers such as iCloud, Google, Hotmail or Microsoft for email or file hosting

Banks or other financial organisations, particularly where the property is subject to a mortgage

Letting and managing agents

Joint tenants/guarantors and local residents

A taxation authority such as HM Revenue and Customs or local authority in respect of Council Tax and other regulatory functions

We may also share information about you with professional advisors such as lawyers, accountants, solicitors or an advice agency. In some cases, we may be under a legal obligation to provide information either because of the law or because of a contractual obligation binding on us